To minimize duplicate SAIS IDs being assigned to a student, it is critical that LEA personnel check student documentation carefully. Only use the student’s LEGAL name, exactly as it appears on the birth certificate, when submitting students’ personal information (first name and last name) and enrollment data to SAIS. Take all necessary steps to identify students who may already have been assigned a SAIS ID before submitting transactions to SAIS. If you need more assistance with searching for a SAIS ID, with problems resulting from a duplicate SAIS ID, or obtaining a new SAIS ID for a student, please contact ADE Support at 1-866-577-9636 or contact your LEA Account Analyst.
FY 2015 November BUDG25 Reports have been posted and Include Values from FY 2014 BUDG75 Reports
The FY 2015 BUDG25 reports have been updated to include for values from the FY 2014 BUDG75 reports, as posted on 11/7/2014, with the exception of any FY 2014 over expenditure(s). Any FY 2014 fund over-expenditure amount(s) will not be reflected on the FY 2015 BUDG25 until January.
To Revise or Not to Revise by December 15th
In direct follow-up to the BUDG25 letters that were published October 3, 2014, if the district is still over budgeted in either M&O and/or Unrestricted by 1% of the GBL or $100,000, (excluding capacity attributed to the K-3 Reading Add-On not being calculated in the district’s RCL), then a December 15th revision is required. However, if the November FY 2015 BUDG25 report now indicates that the district is no longer over budgeted in either or both funds by 1% of the GBL or $100,000, then a December 15th revision is not required.
Please email any budget-related questions or concerns to firstname.lastname@example.org
REQUIREMENT: The EEO-5 Report, formally known as the Elementary-Secondary Staff Information Report, is a joint requirement of the U.S. Equal Employment Opportunity Commission (EEOC) and the Office for Civil Rights (OCR) of the U.S. Department of Education. It is conducted biennially, in the even numbered years, and covers all public elementary and secondary school districts with 100 or more employees in the United States.
Mandated under Title VII of the Civil Rights Act of 1964, this report provides information on the district employment totals, employees’ job category and sex and race/ethnic groups as of October 1 of the survey year.
More information on this Report can be found here.
ACTION: ADE will submit the EEO-5 Report for all districts meeting the staff minimum requirement that have submitted SDER data. This report will be submitted by the November 30, 2014 deadline and will contain data from the prior year (survey year of 2013).
The FY 2014 BUDG75 Reports have been posted to each district’s budget reports home page of the ADE School Finance website. The BUDG75 report reflects the 2013-2014 statewide recalculation and any FY 2014 budget/AFR file submissions successfully processed into the system as of 11/02/2014.
To download and review a specific district selection, please follow this link: https://www.ade.az.gov/Budget/EntitySelection.asp.
Please contact the School Finance budget team with any questions by emailing email@example.com.
October 31, 2014
For Charter Schools who WILL NOT reach their 40th day on or prior to November 3, 2014, estimated counts data will be used for the December 1, 2014 payment.
Beginning October 29, 2014* and ending November 14, 2014, if a charter school needs to make any changes to estimated counts; it is their responsibility to contact the LEA Account Analyst to open a window. A window will be opened only by request.
For Payment Date
Submission START DATE
December 1, 2014
Paid on SAIS 40th day ADM, unless Charter Holder has not reached the 40th day of school
See Account Analyst
*Note: If payments are based on estimated counts beyond the dates scheduled above, it is the charter school’s responsibility to request that a window be opened in any month to make changes to estimated counts. A window will only be opened by request. The school name and CTDS number should be submitted via e-mail to the LEA Account Analyst and a window will be opened in the appropriate time frame (generally early in the month before the next payment is calculated).
A memo (14-053) providing deadlines and instructions for submitting Estimated Counts was distributed June 11. The memo is posted on our FY 2014 Memos webpage at:
If you have questions regarding the submissions, please see your account analyst. To find your analyst, see https://www.azed.gov/Administrators/SF/Lists/LEAAccountAnalysts/AllItems.aspx
Monthly Aggregation processing begins November 4, 2014 and will include data submitted to SAIS through 5 p.m. November 3, 2014. For those LEAs whose schools have reached 40th day on or prior to November 3, 2014, 40th day ADM will be calculated and available by November 14, 2014. Please check the IT Bulletin Board for updates stating the data has completed processing. Only at that time, can you check your ADMS, SPED and ELL 75 reports and expect to see complete ADM results.
For charter schools, once 40th day ADM is calculated for your LEA, the next monthly disbursement of state aid will be based on the 40th day ADM and will no longer be based on estimated counts. For example, if all schools have reached 40th day by November 3, 2014, 40th day ADM will be calculated and your December 1, 2014 disbursement will be based on that newly calculated 40th day ADM and will not be based on the estimated counts submitted earlier in the year through the “Charter Estimated Counts” application available within Common Logon.
For charters who HAVE NOT reached 40th day on or prior to November 3, 2014, the December 1, 2014 disbursement will still be based on Estimated Counts submissions. Please see Hot Topic “Estimated Counts Submissions” for more information.
If you have questions regarding Monthly Aggregation Processing, please see your account analyst. To find your analyst, see https://www.azed.gov/Administrators/SF/Lists/LEAAccountAnalysts/AllItems.aspx.
The data submission deadline for the next monthly processing (aggregation) is November 3, 2014 @ 5pm with the ADM from that being used to determine the December 1, 2014 state aid payment.
The Fiscal Year 2014-2015 Student Success Funding (SSF) calculations have been made. Below is a list by school, with subtotals by LEA. Please email any questions regarding this worksheet or calculations to SchoolFinance@azed.gov. Questions will be responded to in the order they are received.
Be sure to submit SSF questions as soon as possible, as SSF payments will be distributed in Mid-November. A separate e-mail will be sent to each school district and charter school receiving SSF. If this is not received by October 17th, please e-mail the School Finance Inbox using the address above.
Student Success Funding is exempt from the Revenue Control Limit. Each school district and charter schools is required to establish a local level Student Success Fund (Program for charter schools) for the accounting of revenues and expenditures. A report of expenditures will be due by October 15, 2015 (A template will be provided.).
The lawsuit regarding Classroom Site Fund withholdings has been settled. All LEAs due a payment were paid in the beginning of October, 2014. The LEAs that still owe payments will see the withholdings beginning in the November, 2014 CSF payment.
A complete list of withholdings and payments can be seen here: