SDER is Now Open

The School District Employee Report (SDER) application is now open.

This data is required to calculate your District’s Teacher Experience Index (TEI) which may increase your FY 2017 budget limit and equalization assistance.

Please make sure that you submit your employee data by the March 1st deadline. ADE will close the SDER application at 4:30 p.m. on March 1st 2016, per A.R.S. § 15-941.

Remember to check the box on the Status page of the Application to submit your SDER data to ADE. Please see page 16 of the following presentation for instruction. http://www.azed.gov/Administrators/SF/BusRuleDocsAndPres/SDER%20Presentation.pdf

For more detail, please refer to School Finance Memo 16-016 or you may contact your assigned LEA Account Analyst for additional guidance

Transportation Routes is Open for Data Submission

It’s that time of year again for districts to submit their transportation routes data to ADE.

In accordance with A.R.S. §15-922, transportation routes data must be submitted to ADE within 12 days of the district’s 100th day.

Transportation Routes data must be submitted via Common Logon on the ADE web site. Your School Finance Account Analyst can assist you with any questions that you may have. Click here to find your Account Analyst.

Please note that only districts must submit this data. Charters do not submit transportation data.

 

 

FY2016 Feb BUDG25 Reports Posted (DAA note)

The FY 2016 February BUDG25 reports are posted and the Adjusted DAA includes the final DAA reductions.  Disregard the DAA adjustment and Total DAA Allocation on page 5 of the currently posted APOR 55-1 (run date 1/21/2016)

There was a quirk in the DAA calculations on the APOR 55-1. This will be corrected on the March 1st payment, as it was too late to correct the February payment.  HOWEVER, preliminary March APOR 55-1 were ran but not posted in order that the Budget Capacity on the February BUDG25 accurately reflects the adjusted DAA for the district

To download and review a specific entity’s budget reports, make the district name selection after clicking here.

Please email the budget team (sfbudgetteam@azed.gov) with any questions.

February Monthly Processing Deadline, Automated

Planning for this month’s statewide processing of Integrity and Aggregation, ADE is automating the deadline on transaction file submittal.

“SAIS Upload will be turned off at 5 PM Tuesday 2/2/2016 to speed up the Integrity process. Attempts to upload after 5 PM will result in a 403 error. SAIS upload is expected to be off for 48+ hours. Next communication update will be provided by Thursday close of business.”

Status can be found on the IT Bulletin Board.

 

Assignment Changes in LEA Account Analyst List

The Account Analyst assigned to your LEA may have changed. The updated list can be found here:

http://www.azed.gov/Administrators/SF/Lists/LEAAccountAnalysts/AllItems.aspx

Call your Account Analyst with any concerns. If your issue is urgent, you can call the main School Finance line at 602-542-5695 or email SchoolFinance@azed.gov.

Fiscal Year 2015 Superintendent Annual Financial Report has been posted

The Fiscal Year 2015 Superintendent Annual Financial Report (SAFR) was posted on January 15, 2016.

http://www.azed.gov/finance/files/2016/01/safr2015.zip

SAFR digital data (Microsoft Access 2000 format) for Fiscal Years 2006 through 2015 is available for download at SAFR Database FY 2006-2015.

January FY 2016 BUDG25 Reports Available (includes FY2015 Over Expenditures)

The budget report includes values from the January 2016 APOR55-1, any FY 2016 budget revisions successfully uploaded and processed as of January 1st, and for the first time in FY2016 — any over expenditure amounts from the FY 2015 BUDG75 reports. To download and review a specific district selection, please follow this link: https://www.ade.az.gov/Budget/EntitySelection.asp.

Please email any budget-related questions or concerns to sfbudgetteam@azed.gov

Thank you.

 

Attention Districts: Current Year Funding Implementation, Impact and Concerns

School District Superintendents and Business Managers,

Please find attached ADE’s plans for implementation of current year funding, which is legislated to begin July 1, 2016.  Also included are agency concerns related to current year funding and a projected fiscal impact on state aid and budget capacity.   Both reports are based on fiscal year 2015.

Current Year Funding Impact Summary Final

CY Funding Projection Comparison 2015-12-15 B

CY Funding Projection ADM History 2015-12-15 C

Two reports are included.

  • The first report compares the equalization base  as would be calculated on the APOR55-1 and the equalization assistance as would also be calculated on the APOR55-1.  Each comparison includes an amount based on prior year funding, current year funding, and the variance.
  • The second report provides each school districts ADM for fiscal years 2013 through 2015.  Please see the narrative portion of the report for information about how the calculations and data was used.

Please send all questions and comments to SchoolFinance@azed.gov.

EX-1, Excused Absences Guidelines have been revised

Please review the revisions on the Excused Absences Guidelines. They are located under Guidelines > EX-1 Excused Absences.

If you have any questions regarding these guidelines, please contact your Account Analyst.

FY 2016 December BUDG25 Reports Are Posted

The FY 2016 December BUDG25 reports are posted.

The updated budget reports include values from the FY 2015 BUDG75 reports, as posted on 11/9/2015, with the exception of any FY 2015 over expenditures. Any FY 2015 over expenditure amounts will be included on the January FY 2016 BUDG25 report.

To download and review a specific entity’s budget reports, make the district name selection after clicking here.

Thank you.