School Closures Due to Flooding or Floodwater – UPDATED

Pursuant to A.R.S. §15-806(B)(5), school closure on Monday, September 8th, 2014 is authorized if closure is due to flooding or floodwater and for the safety of persons or property. Students not attending school due to closure, flooding or floodwater, on September 8, 2014 (if September 8th is an instructional day) may be reported as excused absences.  This applies also to schools which experienced absences or provided instruction for a partial day due to flooding.

 

Frequently Asked Questions

Q1: Do we need to make up the day?
Monday may be counted as an instructional day as well as be included in the instructional time calculations when you determine your annual instructional time (if this day was already included in your calendar as an in-session day).  Unless your annual instructional hours as compared to the required annual instructional hours are short with the inclusion of Monday’s hours, the day does not need to be made up.

 

Q2: How does this impact perfect attendance?
It is the district’s decision as to whether or not this day will count against a student’s perfect attendance record.

 

FY 2015 Monthly Aggregation Processing and Integrity Schedule

Overview:

Monthly aggregation is the processing that ADE performs on the student data to calculate ADM (Average Daily Membership), which is used as a basis for state aid funding.  The student data must reside within SAIS to be included in the scheduled aggregation processing.

 

FY 2015 Monthly Processing Schedule

     

Data Submission Deadline

Monthly Processing Start Date

For Charter Payment:

October 2, 2014 @ 5 pm October 3, 2014 November 3, 2014
November 3, 2014 @ 5 pm November 4, 2014 December 1, 2014
December 4, 2014 @ 5 pm December 5, 2014 January 2, 2015
January 5, 2015 @ 5 pm January 6, 2015 February 2, 2015
January 29, 2015 @ 5 pm January 30, 2015 March 2, 2015
March 2, 2015 @ 5 pm March 3, 2015 April 1, 2015
April 2, 2015 @ 5 pm April 3, 2015 May 1, 2015
May 4, 2015 @ 5 pm May 5, 2015 June 1, 2015
June 1, 2015 @ 5 pm June 2, 2015 June 30, 2015

 

 

FY 2015 Statewide Recalculation Schedule

 

Data Submission Deadline

   Recalculation Start Date

June 30, 2015 @ 5 pm: brick and mortar schools

July 15, 2015 @ 5 pm: AOI (online) schools only

July 16, 2015

 

Integrity Schedule

Please note that outside of this monthly processing schedule, current year integrity will run twice a week.  Integrity is scheduled to kick off every Tuesday and Friday morning and will include data submitted to SAIS through 5 pm the night prior.  For example, the student data included in Tuesday’s integrity will encompass all student data that exists in SAIS as of 5 pm Monday evening.

FY 2014 Recalc is Complete!

The FY2014 statewide recalculation of ADM is complete. The SDDI / SDR reports (including integrity status and 75 reports) are available as well as the ADMS40 series reports (including the ADMS46-1), and the SPED28-1 and ELLS28-1 reports.

Revised Account Analyst List – Frances is Leaving…

Frances Cox has been an Account Analyst with School Finance for over three and a half years. She has decided to go on a new adventure and move to Oregon with her family. Her last day with the Arizona Department of Education will be July 29, 2014. If Frances was your account analyst, please check the “Find your LEA Account Analyst” list for your temporary account analyst.  Once a new account analyst joins our team, we will review and update the LEA designations.

Please join us in wishing her well on her new adventure!!!

 

SAIS Is Open for FY2015!

SAIS is open and ready to accept your FY15 data!  What this means to you:

1) When you go into SAIS Online, SDDI, Student Detail Reports or any of the other SAIS applications, the default year in the fiscal year dropdown will be “2015″.  Select the appropriate year, as necessary, for the data you are working with.

2) FY 2014 SAIS data submission deadline passed on Monday (6/30/14) for brick and mortars.  AOI schools have until July 15 to submit their data.  AOIs, when submitting files for FY14, be sure to submit under “2014″ and not “2015″. 

June Monthly Processing to Begin on June 7, 2014

Monthly processing has been delayed a day due to server issues outside of ADE’s control.  Files submitted today prior to 5:00 pm will be included in the results from this month’s monthly processing.  We apologize for any inconvenience this may have caused.

Issues with SAIS File Uploads

We are currently experiencing an issue with SAIS file uploads.  You may receive an error message stating “No connection with this site’s controller(s).”

 We are working to resolve this issue as soon as possible.

 Please check the IT Bulletin Board for updates.

May Monthly Processing Complete and ADMS40 Series Reports Available

May’s monthly processing that began on May 6, 2014 completed on May 15, 2014.  Updated 75-1 reports (ADM, SPED and ELL) are available through SDDI or Student Detail Reports, both available through Common Logon.  Also, the ADMS40 series reports (including the 46-1) and the SPED28-1 and ELLS28-1 reports are available here.

For charters, these new 40 series and SPED/ELL reports will be used to determine your June  2, 2014 state aid payment.

For questions regarding your data, please contact your account analyst.

Vehicle Inventory Is Open and Ready for Submissions

 It’s that time of year again when districts are required to submit final transportation data. This includes submitting the Vehicle Inventory data and generating the TRAN40-2 report as well as re-creating the TRAN55-1 report after both Vehicle Inventory and Transportation Routes data have been finalized. Generating the reports is the responsibility of the district and if they are not re-run to reflect the most recent data, it will cause unexpected results on the APOR55-1 and unexpected funding changes. Be sure to include all applicable vehicle miles through June 30. If they are not included, a negative impact to Transportation Support Level may be seen.

DEADLINE:

The deadline for reporting of final data and generation of new reports is July 14, 2014.

Monthly Processing Not Yet Finished

We  are currently re-running portions of our monthly processing, so expect that your ADMS, ELL and SPED 75 reports to not be accurate as well as your 40 series reports, including your ADMS46-1. 

We expect that the new reports will be available tomorrow.