Vehicle Inventory Is Open and Ready for Submissions for FY 2015

It’s that time of year again when districts are required to submit final transportation data. This includes submitting the Vehicle Inventory data and generating the TRAN40-2 report as well as re-creating the TRAN55-1 report after both Vehicle Inventory and Transportation Routes data have been finalized. Generating the reports is the responsibility of the district and if they are not re-run to reflect the most recent data, it will cause unexpected results on the APOR55-1 and unexpected funding changes. Be sure to include all applicable vehicle miles through June 30. If they are not included, a negative impact to Transportation Support Level may be seen.

Vehicle Inventory data, like the Transportation Routes data, is entered via Common Logon.

Note:  Transportation Routes is open as well.  Both sets of data can be updated now through the deadline below.

DEADLINE:

The deadline for reporting of final data and generation of new reports is July 14, 2015.


 

 A refresher on both set of data can be found below:

Transportation Routes only

Vehicle Inventory and Transportation Routes
(Vehicle Inventory instructions begin on page 20)


 

For questions, please contact your School Finance Account Analyst.  Account analysts are available to each LEA.  To find yours, go to https://www.azed.gov/Administrators/SF/Lists/LEAAccountAnalysts/AllItems.aspx.

May Aggregation Begins May 5th…Submit Data today!

Monthly Aggregation processing begins May 5, 2015 and will include data submitted to SAIS through 5 p.m. May 4, 2015.  For those LEAs whose schools have all reached 100th day on or prior to May 4, 2015, 100th day ADM will be calculated and available by May 15 , 2015.  Please check the IT Bulletin Board for updates stating the data has completed processing.  Only at that time can you check your ADMS, SPED and ELL 75 reports and expect to see complete ADM results.  Revised ADMS40 series reports (including the 46-1) and the SPED28-1 and ELLS28-1 reports will also be available then.

There was a question brought up at the April 24th ASCUS meeting as to why it takes 10 days to perform monthly processing and we wanted to share why that is.  Check out this posting for more information.

 

For charters, the ADM results from this month’s processing will be used as a basis for the June 1, 2015 state aid disbursement.

If you have questions regarding Monthly Aggregation Processing, please see your account analyst.  To find your analyst, see https://www.azed.gov/Administrators/SF/Lists/LEAAccountAnalysts/AllItems.aspx.

Why does it take 10 days to perform monthly processing?

There was a question brought up at the April 24th ASCUS meeting as to why it takes 10 days to perform monthly processing and we wanted to share why that is.  During a normal monthly processing cycle, ADE processes all students within the state who are new to SAIS or who have revised data through:

1) Integrity – all kiddos whose data has changed or is new since the last integrity

2) Aggregation – all kiddos whose data has changed or is new since the last aggregation

3) Limiting – all kiddos, regardless if their data has changed or not

4) Data Push – generating new ADMS40 series and SPED and ELL28-1 reports for all LEAs

5) Analysis of the data after each and every step listed above to ensure that data processed as expected.  If data was not processed as expected,  that step will be re-processed

 

If you have any questions regarding this, please see your account analyst.  To find your analyst, see https://www.azed.gov/Administrators/SF/Lists/LEAAccountAnalysts/AllItems.aspx.

 

April Monthly Processing Complete and ADMS40 Series Reports Available

April’s monthly processing that began on April 3, 2015 completed on April 13th.   Updated 75-1 reports (ADM, SPED and ELL) are available through SDDI or Student Detail Reports, both available through Common Logon.  Also, the ADMS40 series reports (including the 46-1) and the SPED28-1 and ELLS28-1 reports are available here.
For charters, these new 40 series and SPED/ELL reports will be used to determine the May 1, 2015 state aid payment.
For questions regarding your data, please contact your account analyst.

 

PLEASE NOTE:

The data submission deadline for the next monthly processing (aggregation) is May 4, 2015 @ 5pm with the ADM from that being used to determine the June 1, 2015 state aid payment.

April Aggregation Begins April 3rd…Submit Data by April 2nd

Monthly Aggregation processing begins April 3, 2015 and will include data submitted to SAIS through 5 p.m. April 2, 2015.  For those LEAs whose schools have all reached 100th day on or prior to April 2, 2015, 100th day ADM will be calculated and available by April 14, 2015.  Please check the IT Bulletin Board for updates stating the data has completed processing.  Only at that time can you check your ADMS, SPED and ELL 75 reports and expect to see complete ADM results.  Revised ADMS40 series reports (including the 46-1) and the SPED28-1 and ELLS28-1 reports will also be available then.

For charters, the ADM results will be used as a basis for the May 1, 2015 state aid disbursement.

If you have questions regarding Monthly Aggregation Processing, please see your account analyst.  To find your analyst, see https://www.azed.gov/Administrators/SF/Lists/LEAAccountAnalysts/AllItems.aspx.

AIMS Reading, Writing and Mathematics No Longer Required for Graduation

The State Board of Education (SBE) has provided guidance on the recent change in AIMS requirements for graduation from high school.  This guidance can be found on the SBE’s High School Graduation Requirements page within the “Testing Requirements (AIMS & Arizona’s New State Assessment)” section.

February Monthly Processing Complete and ADMS40 Series Reports Available

February’s monthly processing that began on January 30, 2015 completed on February 10th.   Updated 75-1 reports (ADM, SPED and ELL) are available through SDDI or Student Detail Reports, both available through Common Logon.  Also, the ADMS40 series reports (including the 46-1) and the SPED28-1 and ELLS28-1 reports are available here.
 
For charters, these new 40 series and SPED/ELL reports will be used to determine the March 2, 2015 state aid payment.
 
For questions regarding your data, please contact your account analyst.

 

PLEASE NOTE:

The data submission deadline for the next monthly processing (aggregation) is March 2, 2015 @ 5pm with the ADM from that being used to determine the April 1, 2015 state aid payment.

January Monthly Processing Complete and ADMS40 Series Reports Available

January’s monthly processing that began on January 6, 2015 completed on January 12th.   Updated 75-1 reports (ADM, SPED and ELL) are available through SDDI or Student Detail Reports, both available through Common Logon.  Also, the ADMS40 series reports (including the 46-1) and the SPED28-1 and ELLS28-1 reports are available here.
 
For charters, these new 40 series and SPED/ELL reports will be used to determine the February 2, 2015 state aid payment.
 
For questions regarding your data, please contact your account analyst.

 

PLEASE NOTE:

The data submission deadline for the next monthly processing (aggregation) is January 29, 2015 @ 5pm with the ADM from that being used to determine the March 2, 2015 state aid payment.

January Aggregation Begins January 6th…Submit Data by January 5

Monthly Aggregation processing begins January 6, 2015 and will include data submitted to SAIS through 5 p.m. January 5, 2015.  For those LEAs whose schools have all reached 40th day or 100th day on or prior to January 5, 2015, 40th day and/or 100th day ADM will be calculated and available by January 16, 2015.  Please check the IT Bulletin Board for updates stating the data has completed processing.  Only at that time can you check your ADMS, SPED and ELL 75 reports and expect to see complete ADM results.

For charters, the ADM results will be used as a basis for the February 2, 2015 state aid disbursement.

If you have questions regarding Monthly Aggregation Processing, please see your account analyst.  To find your analyst, see https://www.azed.gov/Administrators/SF/Lists/LEAAccountAnalysts/AllItems.aspx.

December Monthly Processing Complete and ADMS40 Series Reports Available

December’s monthly processing that began on December 5, 2014 completed on December 10th.   Updated 75-1 reports (ADM, SPED and ELL) are available through SDDI or Student Detail Reports, both available through Common Logon.  Also, the ADMS40 series reports (including the 46-1) and the SPED28-1 and ELLS28-1 reports are available here.
 
For charters that reached 40th day on or prior to December 4, these new 40 series and SPED/ELL reports will be used to determine the January 2, 2015 state aid payment.
 
For questions regarding your data, please contact your account analyst.

 

PLEASE NOTE:

The data submission deadline for the next monthly processing (aggregation) is January 5, 2015 @ 5pm with the ADM from that being used to determine the February 2, 2015 state aid payment.