Small School Weight Statement of Assurance

The results of the Small School Weight Statement of Assurance are available within the file : Small School Weight Statement of Assurance

The August 1st apportionment of FY 2016 state aid will be based on network statuses and network members as indicated in the Small School Weight Statement of Assurance file.  Those charters, for which no Statement was received or for which the Statement was returned incomplete, will receive an August payment based on student count weights of 1.158 for Kindergarten and grades 1 through 8 and 1.268 for grades 9 through 12.  New submissions completed  received by August 7th will be considered for the September 1st apportionment of state aid.  If corrections  to existing Statement of Assurance submissions are necessary, please contact your School Finance Account Analyst as indicated in the listing.  The first Classroom Site Fund distribution will be based on the same weighted student counts.

 

Attention Charters

Memorandums for the upcoming fiscal year (FY16) have been posted which require action from you: Charter Estimated Counts, LEA Calendars, and Maintenance and Operations Reduction.  Please review  the memos and take note on the dates to avoid missing important deadlines. The memos posted can be found here.

If you have any questions, please contact your Account Analyst.

Thank you.

 

FY2015-2016 Small School Weight Eligibility, Statement of Assurance

To:  All Charter Holders and Charter Operators:

On May 15, 2015, charters were notified of a change in legislation which modified how small school weights are determined.  The information included in this e-mail is also available in a School Finance Hot Topics Item, which is available at:  http://www.azed.gov/finance/2015/05/15/8159/.

As of June 9th, 2015, only 35% of charters have completed the “Charter Small School Weight FY16 Statement of Assurance”, which must be completed for every state sponsored charter, whether the charter is a part of a “Charter Network” or not.     Please see “SSW Statement of Assurance Status.xlsx, available at “Hot Topics” link, for a listing of charters and Statement of Assurance Status.

As indicated in a May 15th e-mail distributed to charters and also in the Small School Weight Hot Topics item, Charter Small School Weights FY16, the Statement must be completed no later than June 15, 2015, to insure that the August 1st, 2015 apportionment of state aid is based on small school weights, if otherwise eligible.  The completed statement of assurances will be used to determine student count weights for all charters.

In order to insure that payments of state aid comply with new legislation and to prevent over-payments which would result in reductions to subsequent payments, charters for which a “Charter Small School Weight FY16 Statement of Assurance” has not been completed by June 15, 2015, will be funded based on student count weights of 1.158 for kindergarten and grades 1-8 and 1.268 for grades 9-12 until the statement of assurance has been submitted.

If the statement of assurance is submitted after  fiscal year 2015-2016 state aid payments have be made, adjustments to subsequent payments will be made based on submitted statement.

Should the Attorney General’s office issue an opinion on the legislative amendments to charter small school weights prior to the completion of the August 1st, 2015 payment,  the August 1 payment will be made to reflect the opinion as best possible.

Please e-mail SchoolFinance@azed.gov with questions.

 

SSW Statement of Assurance Status

Charter Small School Weights FY16

To:  All charter holders and charter operators

Budget worksheets and forms for charters will be issued early next week.  Worksheets have been modified to assist in calculating adjustments.

Beginning with fiscal year 2015-2016, A.R.S §15-185, as amended by Laws 2015, Chapter 15, Section 1,  phases out small school weight eligibility for associated state sponsored charter schools over a three year period when the combined student count for kindergarten through 8th grade or the combined student count for 9th grade through 12th grade exceeds 600.    More detailed information is provided in the attached document.

All charter holders are required to submit a “Charter Small School Weight FY16 Statement of Assurance” in order to properly implement this new language no later than June 15, 2015 (link below).

 Eligibility for small school weights remain only when a charter holder, with no association to another charter holder, holds a single charter and student counts for this charter for kindergarten through 8th grade or student counts for 9th grade through 12th grade are less than 600.

In the scenario where a single charter holder has multiple charters and  the combined student count for kindergarten through 8th grade or the combined student count for 9th grade through 12th grade are less than 600, the enacted amendments eliminate eligibility on July 1, 2015, with no phase down.  The Department of Education intends to seek amendment to legislation during the next regular session, which would provide a phase down in this scenario.  However, until this is passed by the legislature and signed by the Governor, funding will be based on student count weights of 1.158 for kindergarten and grades 1 through 8 and 1.268 for grades 9 through 12.

In order to insure that payments of state aid comply with new legislation and to prevent over-payments which would result in reductions to subsequent payments, charters for which a “Charter Small School Weight FY16 Statement of Assurance” has not been completed by June 15, 2015, will be funded based on student count weights of 1.158 for kindergarten and grades 1-8 and 1.268 for grades 9-12 until the statement of assurance has been submitted.

If the statement of assurance is submitted after  fiscal year 2015-2016 state aid payments have be made, adjustments to subsequent payments will be made based on submitted statement .

The statement of assurance must be completed by the charter holder or an authorized person.  The statement of assurance is available at: http://www.azed.gov/policy/2015/04/23/charter-small-school-weight-fy16-statement-of-assurance/#gf_4

Please contact ADE’s School Finance Division if you have any questions.

The School Finance Contact Information

Main line: (602) 542-5695

e-mail: SchoolFinance@azed.gov

Charter Small School Weight FY16 May 15 2015

Final FY15 Charter and DSCS Additional Assistance Reduction

FY15 Final Charter and DSCS Additional Assistance Reduction

Final FY15 District Additional Assistance Reduction

FY15 District Additional Assistance Reduction xls

Instructional Improvement Fund

FY15 IIF payment 1 has been processed successfully with the new system and it will be distributed by 2/3/2015.

Please go to the following website to access the LEA detailed report and county report:

http://www.azed.gov/SchoolFinanceReports/Reports?report

Transwestern Pipeline State Aid Correction

Attention Districts: Transwestern Pipeline

 Transwestern pipeline state aid adjustment has been included by January 2015 payment in APOR64-1 report. 

FY 14 Statewide Recalculation Adjustments

FY14 StatewideRecalculationAdjustments

FY15 District Rollover Amounts

FY15 District Rollover Amount