ADE is committed to maintaining transparency of government and providing actionable information to parents, educators, and the community. To that end, ADE provides public datasets and reports that may be immediately downloaded and utilized. If the available datasets do not meet your needs, see below for options.
Public Record Requests
Note Regarding Commercial Purpose Use Records are requested for a commercial purpose where the use of a public record is for:
- Sale or resale or for the purpose of producing a document containing all or part of the copy for sale
- Obtaining the names and addresses for solicitation or
- Direct or indirect use of the public record for monetary gain.
The person who makes the request must provide a statement indicating the commercial purpose. ADE may charge a fee to include: the cost of obtaining the document; reasonable fee for the cost of time, equipment and personnel to produce the record and the value of the reproduction on the commercial market as determine by ADE. ADE has determined that the charge for a commercial request of this nature is $.50 per email address.
Custom Non-Confidential Data Files
Restricted Access Research Data
ADE shall designate a particular set of data to be used for restricted access research on site at ADE on a secure research computer (see full policy for additional security precautions and guidelines for data researchers). Any person or organization, including university faculty, independent researchers, and private and non-profit organizations, who wishes to use ADE’s confidential data of any type, shall submit a research proposal to the ADE.
Once a requester has provided a complete packet of materials, ADE’s Chief Privacy Officer (CPO) and/or Chief Data Officer (CDO) will review the proposal and determine whether or not to grant the request. Incomplete packets will not be considered. Reviews will conducted within 10 business days of receipt of a complete proposal, based on availability of the CPO and CDO.
Upon approval of a research proposal, ADE will notify the researcher(s) of the decision and the project shall be placed in a queue. The research team will be scheduled based on software needs and computer availability. ADE uses its discretion in prioritizing requests. ADE will make every attempt to provide access by the requested date, however ADE makes no guarantee that the data will be made available by the requested date. ADE will notify the requester within 10 business days if there is a change in schedule. Each individual being granted limited research access shall sign a Nondisclosure Agreement and the ADE End User Network Agreement, which shall include users who will be given access to conduct research, a list of data approved for use in the research project, and dates of user access.
The approved data shall be prepared and user accounts for approved research users shall be created. These user accounts shall be restricted as described in ADE’s policy.
Using the approved and available datasets, the researcher(s) will conduct analyses using software provided by ADE. Upon completion of analyses, the researcher(s) will save output files (e.g. sps file, or SAS output file) to the assigned drive, per instructions from ADE IT. ADE staff will review output for accuracy and appropriateness. If deemed inaccurate or inappropriate, the researcher(s) will modify the necessary analyses and resubmit results for review. Approved output will be delivered to the research(s) by ADE via email or secure file transfer. Through this process, no confidential data shall be removed, transmitted, or shared.
Upon the conclusion of the research, the researcher(s) will submit any policy briefs, research papers, or other publications to ADE for review. Upon completion of the research or termination date in agreement, the user credentials and access will be terminated by ADE and the workspace files, Hdrive, or other files are archived and destroyed according to dates in the agreement.
The CPO and CDO will use the following criteria for evaluation of internal and external data requests in addition to state and federal law.
- Legality of the Project — Demonstration that the project complies with applicable laws and has a valid purpose
- Requests for research as part of a doctoral dissertation will not be considered
- Requests that will be used for marketing purposes will not be considered
- Benefit to Arizona Students — Demonstration that the project will improve education, instruction, or other education-related issues specifically in Arizona. This shall be evaluated based on, but not limited to:
- An alignment with a topic or area of high priority for the ADE or the Superintendent of Public Instruction (e.g. a proposal identified by the Superintendent in the Arizona Kids Can’t Wait Plan)
- A unique or novel research question or contribution to the field of education, or testing an established theory or knowledge for its external validity to the Arizona education system
- A topic or approach with wide-reaching impact to the Arizona education system, or to a unique or underserved or under-researched population
- Qualifications of Requestor — Demonstration that the researcher(s) has sufficient knowledge and experience to use the data appropriately, without drawing inaccurate conclusions. This shall be evaluated based on, but not limited to:
- Holding an advanced degree in education, social science measurement, psychometrics, or other similar field
- Experience in an applied or academic research setting using similar data
- The quality of training or demonstrated research abilities, including qualifications or status of the requester’s organization
- Quality of the work and research proposal — Demonstration that the project will employ formal, adopted and high quality research and statistical practices and research methodologies. This shall be evaluated based on, but not limited to:
- A high quality and appropriate analytical plan, that is directly relevant to and answerable with to the available data
- The uniqueness of the research question and contribution to the field of education
To Submit a Restricted Access Research proposal, follow these steps:
Please note, all proposals and supporting documents sent to the ADE become public records.