Announcements


Published: August 5th, 2019

Next CTE Administrators Meetings: August 29, 2019, 8:30 – Noon @ EVIT, 1601 W. Main St., Mesa, AZ 85201

Posted in Announcements |
Published: July 31st, 2019

One of the first data elements due this year is the Coherent Sequence for all the career and technical education programs offered to students by your district.  A Coherent Sequence is:

“A comprehensive series of courses required for an individual career and technical education program.”

Please remember that when your staff enter courses into the SIS system you must enter ALL courses that make up the Coherent Sequence of instruction for each CTE course offered to students.  This includes all the required courses of each program, regardless of whether there will be student enrollment in those courses this school year.   Perkins funding requires confirmation that all career and technical education programs offered by a grant recipient meet the requirement of a coherent sequence of instruction.  By providing this information, you will be verifying that you have met this requirement.

I am attaching the listing of 2019-2020 Approved CTE Program/Course List that was sent to you previously in April 2019.  We have worked to revise the ADE Course Catalog to include only these options and have deleted erroneous entries from the listing.  I am also attaching a list that was previously emailed to you (and recently updated) which summarizes the total collection of data elements that will be pulled from the AzEDS system into the CTE Data Portal over the course of this next year.

When entering your course information, you must also indicate whether each course is “nonarticulated” or “articulated.”  Please keep in mind that the courses in a program may be provided by a single entity (ex. school district) or multiple entities (ex. both the school district and a CTED).  A nonarticulated course is defined as:

“A CTE course offered to students by their school of residence in an approved program.”

In a nonarticulated course, the school of residence is the responsible entity for the course (i.e. the teacher of record for the course is an employee of the school of residence).  When reporting the entity responsible for a nonarticulated course, you will be providing the school identification number for the student’s school of residence.  Please see line #5 highlighted in pink on the attached data spreadsheet.

An articulated course is defined as:

“A CTE course the is offered to student by an entity other than the school of residence in an approved CTE program.”

In an articulated course, an entity other than the school of residence is responsible for the course (i.e. the teacher of record for the course will not be an employee of the school of residence).  When reporting the entity responsible for an articulated course, you will be providing the school identification number for the articulated identity.  Please see line #8 highlighted in blue in the attached data spreadsheet.

Generally, the responsible entity for an articulated course will be a Career & Technical Education District (CTED).  If the teacher of record for the course is an employee of the CTED, then the school identification number for the CTED should be reported to AzEDS.  In cases where the CTED has arranged for students to attend a local community college to complete a CTE course (and the teacher of record is an employee of the community college) then the school identification number for the community college should be reported to AzEDS.

The reporting of courses as nonarticulated or articulated is an extremely important data element for reporting Coherent Sequence (and for Perkins V reporting in general).  Several CTE data elements that are reported later in the year stem from this information being entered correctly at the start.  Hopefully this communication will assist you in entering your data correctly through your SIS system.

If you have questions related to general CTE data reporting for Perkins V, please feel free to contact either:

Tammie Chavez at [email protected]

Janet Silao at [email protected]

If you have questions related to the CTE Data Mapping spreadsheet (attached), please feel free to contact:

Donna Kerwin at [email protected]

If you have questions related to the upload of information into the AzEDS system, please contact:

ADE support at [email protected]

On August 5, 2019, the 2019-2020 section of the CTE Data Portal will be open and viewable to the field.  At that time, any district personnel (that have been granted access to the portal) will be able to review the data that has successfully passed through the system and into the portal.  The Arizona Department of Education CTE IT Team is currently working on the development of reports that will assist you in reviewing your CTE data for accuracy and completeness.

Please do not hesitate to get in touch with the ADE staff noted above if you have any questions related to this communication.  Thank you in advance for your cooperation!

Marilyn Gardner
CTE Director of Fiscal, Grants & Accountability
Career & Technical Education
Arizona Department of Education
Posted in Announcements |
Published: April 24th, 2019

This year our Arizona Department of Education CTE Data Portal will be transitioning away from direct entry (or upload) of most data into the application.  Most of the Federal Perkins data will be submitted from your district Student Information System (SIS) and into the Arizona Department of Education Data Standards (AzEDS) system.  We are sending notification to CTE Directors, CTE Data Reporters, Secondary Business Managers, and Secondary Superintendents in order to provide notification of this ongoing change.  You received a communication on March 14, 2019, which included a complete listing of the data elements that will be pulled from the AzEDS system into the CTE Data Portal over the course of this next year.  We are attaching this once again in case you did not receive the information in this earlier message.  Please note, in particular, the highlighted fields on the spreadsheet as they are new data elements which you will want to discuss with your SIS vendor.

This communication is to provide clarification regarding one of the data elements you will be submitting in order to meet the CTE Perkins data and accountability requirements.  One of the first data elements due this year is the complete Coherent Sequence for all the career and technical education programs offered to students of the district.  A Coherent Sequence is:

“A comprehensive series of courses required for an individual career and technical education program.”

When your registrar enters courses into your SIS system (to be transferred into the AzEDS system) you must enter all courses that make up the coherent sequence of instruction for each CTE program offered to students.  This includes ALL courses of each program, regardless of whether or not there will be student enrollment in those courses this school year.  Perkins funding requires confirmation that all career and technical education programs offered by the subrecipient meet the requirement of a coherent sequence of instruction.  By providing this information, you will be verifying that you have met this requirement.

In order to facilitate this, we have attached the 2019-2020 Approved CTE Program/Course List, which now includes the corresponding ADE Course Catalog Number for each course of every program.  We have also included the 2019-2020 Local Occupational Program/Course List for those subrecipients who have received approval from the Arizona Department of Education to implement a local occupational program.  This second list also includes the corresponding ADE Course Catalog Number for each course of every local occupational program.

We have worked to revise the ADE Course Catalog to include ONLY these options and have deleted other erroneous entries from the listing.  It is imperative that this information be shared with your district registrar to ensure that the correct information is entered to complete your Coherent Sequence of courses for this year.

If you have questions related to the Perkins programmatic requirements, please feel free to contact either:

–Janet Silao at [email protected]

–Tammie Chavez at [email protected]

If you have questions related to the Perkins data elements (attached), please feel free to contact:

–Donna Kerwin at [email protected]

If you have questions related to the upload of information into the AzEDS system, please contact:

–ADE Support at [email protected]

Further updates will be sent as the transition proceeds, however, we need your assistance to initiate these first steps in the process.  I am sure that by working together, we can make a smooth transition.  Please do not hesitate to get in touch with the ADE staff noted above if you have any questions related to this communication.  Thank you in advance for your cooperation!

–Data Mapping for Website – Excel

–Coherent Sequence for 2019-2020 CTE Programs-Courses – Excel

–Coherent Sequence for 2019-2020 LOP Programs-Courses – Excel

Posted in Announcements |
Published: March 25th, 2019

Data Mapping Website – This year our Arizona Department of Education CTE Data Portal will be transitioning away from direct entry (or upload) of most data into the application.  Most of the Federal Perkins data will be submitted from your district Student Information System (SIS) and into the Arizona Education Data Standards (AzEDS) system.  On March 14, 2019 notification was sent to CTE Directors, CTE Data Reporters, Secondary Business Managers, and Secondary Superintendents in order to provide notification of this change.  The reason for this transition is to improve the accuracy and comprehensiveness of the data utilized in the CTE Data Portal.  It will also reduce the district workload by requiring a single flow of data into the AzEDS system, rather than having an additional, separate upload of information into the CTE Data Portal.

Please see the complete listing of data elements that will be pulled from the AzEDS system into the CTE Data Portal over the course of this next year.  It is important that this list be shared with district registrar staff (or whoever is responsible for submitting the district data into the AzEDS system).  The majority of the data elements listed on the spreadsheet have been available for submission through your SIS system in previous years.  This is simply a complete listing of the CTE data elements that will be required beginning with the 2019-2020 school year.

Please Note:  Four of the data elements listed on the spreadsheet have been highlighted in green.  These four data elements are new items for the SIS vendors.  ADE has notified the SIS vendors of the new data elements, however, districts MUST get in touch with their vendor to make sure that this year’s version of your SIS application is able to capture these new data elements.

It is a requirement of the Perkins V: Strengthening Career & Technical Education for the 21st Century Act, that all funding subrecipients be able to submit the required data.  Failure to submit the required data could result in a negative impact on a districts Perkins allocation.  Additionally, the data submitted to the CTE Data Portal is used to determine state funding for the CTE State Priority grant.  The intent of this notification is to help avoid any disruption in the funding which supports district career and technical education programs.  Please contact your SIS vendor to ensure that all required data will be successfully submitted this year.

For questions related to the Perkins programmatic requirements, please feel free to contact either:

For questions related to the Perkins data elements (attached), please feel free to contact:

For questions related to the upload of information into the AzEDS system, please contact:

Further updates will be sent as the transition proceeds, however, ADE needs your assistance to initiate this first step in the process.  Please do not hesitate to get in touch with the ADE staff noted above if you have any questions related to this communication.  Thank you in advance for your cooperation!

Data Mapping for Website – Excel

Posted in Announcements |