grants management system


Published: Published: July 10th, 2018

ADE’s Grants Process Begins Earlier Than Ever

The Arizona Department of Education’s (ADE’s) new grants process is allowing eligible schools to draw down grant monies beginning in July. This new process was created to ensure that schools can receive their grant allocations before the beginning of the school year, which is not only months earlier than in the past, but also allows schools to have access to these funds before classes begin.

“We have been working over the past year to overhaul and streamline the Department’s internal grants management practices,” Arizona Superintendent of Public Instruction Diane Douglas said. “The goal was to allocate grant money to schools as soon as possible. The heavy lifting and hard work performed by my finance, grants and program area staff is paying off, allowing schools to have access to funds months earlier than they have in the past.”

ADE opened grant applications for the upcoming year on March 1, 2018, marking the earliest time ever that Arizona schools could apply for grants. The flood of early applications demonstrated how popular the new practice is with traditional districts and charters. In fact, 47 percent of all expected grant requests have been approved. Charters and districts can request draw downs on these approved grant allocations, which will soon be followed by the remaining grant approvals.

“It was simply unacceptable to have schools waiting until after the school year had started to receive grant funds,” Superintendent Douglas said. “Schools need to know the extent of their funding before the school year has started so they can budget their finances accordingly. Schools already have enough financial concerns on their plate without external factors complicating their processes any further.”

Under the leadership of Superintendent Douglas, ADE has been working diligently to ease any procedural burdens on Arizona’s public schools. Opening the grant funding applications earlier in the year is not only help getting grant money to schools earlier, but it is also streamlining the application process, creating a consistent schedule for opening funding applications, as well as awarding grant funds. This provides districts and charters with more proactive planning opportunities for their budgetary needs.

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Published: Published: March 28th, 2018

New Grants Process for Schools Debuts to Widespread Success

The Arizona Department of Education (ADE) opened grant applications for the upcoming year on March 1, 2018, marking the earliest time ever that Arizona schools could apply for grants. The flood of early applications has demonstrated how popular the new practice has been with traditional districts and charters.

“We have been working over the past year to overhaul and streamline the Department’s internal grants management practices,” Arizona Superintendent of Public Instruction Diane Douglas said. “The goal is to allocate grant money to schools as soon as possible. The heavy lifting and hard work performed by my finance, grants and program area staff appears to be paying off.”

Since the application window opened, 345 applications have been initiated, including more than 17 percent of the entitlement grants available for this year. The Department is now well on its way to achieving the goal of schools receiving their grant allocations before the start of the new school year in July. This change in the grants process was created to ensure that schools did not receive their grant allocations after the beginning of the school year, which had been common practice in previous years.

“It was simply unacceptable to have schools waiting until after the school year had started to receive grant funds,” Superintendent Douglas said. “Schools need to know the extent of their funding before the school year has started so they can budget their finances accordingly. Schools already have enough financial concerns on their plate without external factors complicating their processes any further.”

Under the leadership of Superintendent Douglas, ADE has been working diligently to ease any procedural burdens on Arizona’s public schools. Opening the grant funding applications in March will not only help get grant money to schools earlier, but it will also streamline the application process, create a consistent schedule for opening funding applications and awarding grant funds, as well as provide districts and charters with more proactive planning opportunities.

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