21APR System Documents
Click on any of the following links to view the appropriate documents:
Grantees shall prepare and submit all reports required by the Department in a timely and accurate manner.
Report guidance and report templates were updated in Spring of 2014.
- Summary of Classes Report
- Annual Performance Report (APR)
- 21st CCLC Site Evaluation Report
- 21st CCLC Students Attendance Database
- Continuing (renewal) Application
- Completion Report
Due Dates For Continuing (Renewal) Grantees:
NAME OF REPORT
|January 22, 2016||Summary of Classes Report|
|April 18, 2016||Continuing (Renewal) FY17 Application Online|
|June 3, 2016||Continuing (Renewal) FY17 Application DUE|
|June 1, 2016||Last day for Revisions|
|June 24, 2016||Summary of Classes Report|
|August 5, 2016||Student Attendance Report for FY16|
|August 5, 2016||Site Evaluation Report for FY16|
|Annual Performance Report (APR) for FY16|
|September 29, 2016||Completion Report for FY16|
Thank you in advance for completing your 21st CCLC reports on time.
Early submissions of reports are always welcome.
Annual Performance Report (APR)
All 21st CCLC grantees are required to complete annual reporting online in the Profile and Performance Information Collection System (PPICS) federal data collection system for the US Education Department (ED).
Site Evaluation Report
The Site Evaluation Report serves as an annual opportunity for grantees to assess their progress toward achieving their goals of providing high quality opportunities for academic enrichment and to strengthen the 21st CCLC program or activities. Results should be made available to the public upon request.
Click on the links below for instructions, the Site Evaluation Report template and the Self-Assessment Compliance Worksheet, which will help gather date needed to complete the online Compliance Self-Assessment.
- Site Evaluation Report – Instructions (updated 05.14.15)
- Site Evaluation Report template (updated 05.12.15)
- Site-Assessment Compliance Worksheet (updated 6.1.15)
- Site Evaluation Continuous Improvement Planning Tool – The Site Evaluation Continuous Improvement Planning Tool is used by many 21st CCLC sites as a means of monitoring and discussing progress on grant objectives throughout the year. The Continuous Improvement Planning Tool can be used to document brainstorming and planning sessions to strengthen your own program.
Student Attendance Report
All Arizona 21st CCLC grantees must submit a Student Attendance Report to the Arizona Department of Education (ADE) using the report template and guidance that are provided in the link below. ADE requires using a secure file transfer method for submitting these reports. (See guidance link below for information on secure file delivery.) UPDATE: There is a NEW secure file transfer method to SUBMIT the Student Attendance Report template (see Guidance on How to Submit below).
Click here for Guidance on Completing the Student Attendance Report (updated 06.08.15)
Click here for Guidance on “How to Submit” (updated 06.08.15)
Click here for Student Attendance Report template (update 06.08.15)
Summary of Classes Report
This spreadsheet provides ADE staff with a snapshot of what classes are being offered and the number of students that are being served. It enables ADE staff to provide technical assistance throughout the year to grantees that may need additional guidance instead of waiting to receive data at the end of the year in the APR.
All Arizona 21st CCLC grantees must submit a Summary of Classes Report to the Arizona Department of Education using the report template and guidance provided in the link below.
Click here for the Summary of Classes Report template (Updated January 5, 2016)
Arizona Department of Education (ADE) Grants Management Enterprise (GME) system
FY14 amendments, cash management reports, and completion reports are submitted in the ADE Grants Management system at http://www.azed.gov/grants-management/
FY15 and later Grants Management applications, amendments and reports are submitted in the ADE Grants Management system in the new ADE Connects system at https://gme.azed.gov/
All of the applications and reports below are completed online in the ADE Grants Management system.
Application Revisions (Amendments) – as needed
An application revision (formerly called a grant amendment) is a request for a change in the approved grant application. Revisions can be submitted for either budgetary or programmatic changes, or for both. Revisions must honor the integrity and intent of the original awarded grant proposal. The last day to submit revisions is in early April.
Cash Management Reports – ongoing
This is a report used to submit expenditure information monthly for reimbursement to the fiscal agent for the grant.
Completion Report – yearly
This is a yearly report of the actual expenditures for a grant/project and is required for all grants/projects.
Continuing (Renewal) Application – yearly
This application provides user access to enter and submit minor changes in the grant from year to year operation. This can include programmatic changes and budgetary changes but must honor the integrity and intent of the original awarded grant proposal. This application asks for some performance data to determine if full funding is to be awarded in the next school year cycle. In addition, this allows the applicant to access payments in accordance with the requested budget.
Important Announcement: Funding Applications for Fiscal Year 2016: 21st Century Community Learning Centers Continuing Year 2, Year 4 and Year 5 are now CLOSED in the Grants Management System which is accessible through ADEConnect.
Click here for 21st Century Community Learning Centers- Continuing Application (Word form)
Click here for 21st CCLC Continuing Grant Application Guidance