And I’m sure you did, but the Entity Admin Application only removes the account and roles at one specific Parent Entity or Related Organization. There is no bulk removal of user accounts. We won’t assume you are removing the account from all organizations just because you want to remove it from one organization.
What’s this new User Change Log and what will it do for me?
Ah, great question!
The User Change Log lets you see all recent activity performed for the users of an active Parent Entity or Related Organization. The catch here is you must be the Entity Administrator on that Parent Level or Related Organization to see the activity. Security is important, after all!
I don’t understand the new field named “Account Status”.
If the ADEConnect user is not a student information system (SIS) user and the status field displays as “Pending” or “Expired”, then no ADEConnect password has been set up by the user. So you, the Entity Administrator, can remind the user to set up their account.
If the ADEConnect user is a SIS user, then the status will display as “Active” because their passwords are maintained in the SIS, not through ADEConnect.
What do you mean I can’t log in to ADEConnect if I’m a SIS user?
That’s right! If your Entity Administrator has identified you as a user who has access to ADEConnect from a student information system (SIS), then you cannot log in directly to ADEConnect.
The Parent Entity is just the new terminology for what used to be called a District, LEA, BIE, Charter Holder, or Entity. It is simply the highest-level entity role to which all lower-level schools, entities, sites, or charter schools are assigned.
I’m afraid I’ll be re-adding application roles to users if I use the Bulk Add function.
Nah, no worries.
If you choose a list of users to the bulk add application roles and some of those users already have those application roles assigned, the system is smart enough not to add the application roles twice. This means you don’t have to remember every application role for every user in the bulk add process.
The sorting on the User Management page for the Related Organizations seems whacky.
No, it all makes sense. Really. The list is sorted alphabetically by last name and grouped according to the following scenarios.
Scenario 1. All of the ADEConnect accounts with a No Role will sort by Last Name and display at the top of the user list.
Scenario 2. The next group consists of users associated with multiple Related Organizations but lacks any assigned role for at least one of those organizations. In this case, you will see “Assigned Roles” followed by a number in brackets all in red; click the red type to see the roles in order to make any changes. Example: Assigned Roles[#].
Scenario 3. The third grouping consists of users assigned to multiple Related Organizations and roles for each of them.
Scenario 4. The fourth group consists of users assigned to only one Related Organization. Within this grouping, users are further grouped first by Related Organization Name-ID and then alphabetically by last name within each Related Organization.
|Scenario 1||Bluto, Big||Phoenix School-5455||No Role|
|Scenario 1||Duck, Donald||Multi-Org||No Role|
|Scenario 2||Oyl, Olive||Multi-Org||(Assigned Roles)|
|Scenario 2||Duck, Daisy||Multi-Org||(Assigned Roles)|
|Scenario 3||Boop, Betty||Multi-Org||(Assigned Roles)|
|Scenario 3||Wellington, Wimpy J.||Multi-Org||(Assigned Roles)|
|Scenario 4||Goofy, Dogg||Chandler – 4566||MOWR|
|Scenario 4||Mouse, Mickey||Tempe – 8965||Grants Management|
|Scenario 4||Mouse, Minnie||Tempe – 8965||AzEDS|
|Scenario 4||White, Snow||Phoenix – 5213||AZDash|
Use the feedback form to tell us how much you love the new Entity Administration Application user interface or offer suggestions. We will capture your input and consider them, very seriously, for future enhancements. Access the feedback form by clicking “Feedback” in the gray menu bar at the top of all pages.
You’re exactly right! The Parent Entity drop-down menu will only display the Parent Entities and will not display any of the Related Organizations. Don’t forget that the Parent Entity is what drives the Related Organizations you will see on the User Management screen. Just click User Managements and then change the View Level to Related Organizations, pick the ones you want to work with, then apply your selection. Magically, the list of ADEConnect users at the selected Related Organizations will display!
And, you can…Just click on the checkbox to the left of each user name and then click Add Application Roles at the bottom of the User Management screen. The next screen lets you add as many application roles as you would like to the selected users.
Now, that is fun!