FAQs
Overview
This section is a host to current and previous questions and answers from the field related to 21st Community Learning Centers topics.
21st CCLC Application FAQs
For assistance or more information about the 21st CCLC Grant application, please refer to the other tabs on the Application Information website. For any questions remaining after viewing the other tabs, contact the ADE 21st CCLC Staff at (602) 364-2349 or via email at [email protected].
Az EDS FAQs
Q: What information on AzEDS 21st CCLC attendance reporting was sent to our Student Information System developers?
A: Below is a link to the information on AzEDS 21st CCLC attendance reporting that was sent to Student Information System developers for sites with 21st CCLC grants: AzEDS API 4.0 Sandbox available for Vendors as of 1/31/2018
Q: What information was sent on AzEDS attendance reporting to 21st CCLC leaders for our grant?
A: Below is a link to the letter on AzEDS 21st CCLC attendance reporting that was sent to leaders of 21st CCLC grant programs: AzEDS 21st CCLC Data Collection Begins FY19
Q: Does the 21st CCLC daily attendance data that will be collected starting in FY19 in AzEDS serve any other purpose than reporting 21st CCLC attendance to ADE?
A: Yes, in your own Student Information System (SIS), the attendance reported will be viewable in real time by anyone with access to your SIS. This attendance data will enable ADE to answer many federal reporting questions connected to the attendance data, removing the burden of reporting federal student participation data from Arizona’s 21st CCLC sites. Additional reporting functionality in your SIS may be possible for your own SIS vendors to develop/provide for you, but that question is best answered in consultation with your SIS vendors.
Teacher Walk-Out FAQs
Dear 21st CCLC principals, program directors, and site coordinators,
Following the decision of teachers to walk out this coming Thursday, many of us including education leaders, parents and guardians of Arizona’s youth are planning how to meet the needs of our students.
ADE’s response:
Please see the attached letter (Link below) from Superintendent Diane Douglas which announces the Arizona Department of Education’s plans to help address school administration issues, including free breakfast and lunch programs for students who rely on them.
Letter from Superintendent Diane Douglas on Teacher Walk-Out
21st CCLC guidance:
Available meals for students during school closures:
Please do encourage families to check with the school even if the school itself is closed, because many schools will continue to feed their students on site.
21st CCLC program closures:
If your school site is unable to offer its 21st CCLC program because the site will be closed, or because the program is not able to maintain adequate staffing to safely run the program due to the planned walk out, the ADE’s 21st CCLC unit will allow flexibility in the number of days the program is open this year.
Since the strike is out of ADE’s and the 21st CCLC grant programs’ control, we are allowing this flexibility:
Within the 21st CCLC Continuing Application, when answering the question about the number of days the program was open, document which dates the site was closed due to the walk out. This will be considered as an acceptable reason that the site was not able to offer the program for the number of days promised in its application.
Families looking for alternative places for their students during/after school day hours:
The Arizona Center for Afterschool Excellence (AzCASE) is collecting and posting programs who are willing to help serve youth at this link: https://azafterschool.org/family-resources-for-the-teacher-walk-out/
Additional programs throughout the state are listed in the AzCASE Afterschool Program Directory at this link: https://azafterschool.org/directory/
Please note: No official endorsement of these AzCASE listings is intended or implied by the Arizona Department of Education, nor any certification or verification of the quality of activities provided by the organizations on the list.
Thank you to all who are planning for the safety and wellbeing of Arizona’s children during this time.
Q: What guidance has ADE released to 21st CCLC programs regarding the Arizona teacher walk out?
A: Dear 21st CCLC principals, program directors, and site coordinators,
Following the decision of teachers to walk out this coming Thursday, many of us including education leaders, parents and guardians of Arizona’s youth are planning how to meet the needs of our students.
ADE’s response:
Please see the attached letter from Superintendent Diane Douglas which announces the Arizona Department of Education’s plans to help address school administration issues, including free breakfast and lunch programs for students who rely on them.
21st CCLC guidance:
Available meals for students during school closures:
Please do encourage families to check with the school even if the school itself is closed, because many schools will continue to feed their students on site.
21st CCLC program closures:
If your school site is unable to offer its 21st CCLC program because the site will be closed, or because the program is not able to maintain adequate staffing to safely run the program due to the planned walk out, the ADE’s 21st CCLC unit will allow flexibility in the number of days the program is open this year.
Since the strike is out of ADE’s and the 21st CCLC grant programs’ control, we are allowing this flexibility:
Within the 21st CCLC Continuing Application, when answering the question about the number of days the program was open, document which dates the site was closed due to the walk out. This will be considered as an acceptable reason that the site was not able to offer the program for the number of days promised in its application.
Families looking for alternative places for their students during/after school day hours:
The Arizona Center for Afterschool Excellence (AzCASE) is collecting and posting programs who are willing to help serve youth at this link: https://azafterschool.org/family-resources-for-the-teacher-walk-out/
Additional programs throughout the state are listed in the AzCASE Afterschool Program Directory at this link: https://azafterschool.org/directory/
Please note: No official endorsement of these AzCASE listings is intended or implied by the Arizona Department of Education, nor any certification or verification of the quality of activities provided by the organizations on the list.
Thank you to all who are planning for the safety and wellbeing of Arizona’s children during this time.
If you have additional questions not addressed in this guidance, please submit them to the [email protected] . Responses will be posted in a FAQs section shortly on the 21st CCLC website http://www.azed.gov/21stcclc/. See the “Announcement” section for a link to the “Teacher walk out FAQs.”
Q: It is allowable to provide services during the hours that the normal instructional day covers?
A: For student services: Services may be provided during the normal instructional day hours only if the school is closed. Center services may be offered during school closures including intercession, vacation or summer break- all of which are allowable.
Adult family members: Can be served at any time, even during the instructional day.
Q: If other staff than the normal 21st CCLC staff provide services at our site during the walkout, may they use 21st CCLC supplies?
A: Regardless of who provides 21st CCLC services (or when) 21st CCLC supplies are for the use of the 21st CCLC program.